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How to Plan a Baby Shower: Your Ultimate Checklist

Updated: Apr 17

Planning a Baby Shower, Baby Sprinkle or a Sip & See can be an exciting and rewarding experience, but it can also feel overwhelming. Whether you’re hosting the event yourself or planning it for a loved one, here are some essential tips from Pepe Events to ensure a memorable and delightful celebration:

1.     Start with the Guest of Honor: Before diving into the details, have a chat with the mom-to-be to understand her vision for the special day. What are their must-haves? What theme or style resonates with them? Honoring their wishes is key.

2.     Set a Date: Choose a date that works for the mom-to-be and key guests.

3.     Create a Guest List: Compile a list of invitees.

4.     Venue Considerations: Decide between hosting at home, a restaurant, or a venue.

  •         Catering: Inquire about outside catering options for the venue.

  •         Organize Food and Drinks: Plan menu and beverages based on the time of day.

  •         Guest Comfort: Consider whether guests can move around comfortably if you plan to set up stations like a photo booth or game area.

5.  Invitations and Save the Dates:

  •     Secure the Venue First: You can’t finalize invitations until the venue is confirmed.

  •    Send Invitations Early: Send out invites at least 4-6 weeks in advance.

  •     Gift Registry: Create or share a gift registry for guests' convenience.

  •     Prepare Thank You Notes: Have thank you notes ready for after the event.

  •     Finalize Details: Confirm RSVPs, vendor bookings, and last-minute details.

6.     Theme and Decor:

  •   Choose a Theme: Choose a theme that reflects the mom-to-be's style. Whether it’s whimsical, elegant, or personalized, select a theme that resonates with the mom-to-be.

  •  Decor Elements: Think about table settings, centerpieces, banners, party favors and any other decorative touches.

7.     Menu Planning:

  •     Food and Drinks: Consider the time of day and the preferences of the Guest of Honor and guests.

  •    Cake or Dessert: Don’t forget a sweet treat such as cake pops or specialty cookies!

8.     Agenda and Activities:

  •    Plan Ahead: Create an agenda to keep things organized.

  •    Set Up and Decorate: Set up the venue and decorate before guests arrive.

  •    Games and Entertainment: Include fun games or activities that engage guests.

###D#eventplanningesigner ##

What Baby Shower Game ideas can you play at a Baby Shower? Here are a few ideas!

·        Baby Charades: Act out baby-related words or phrases for guests to guess.

·        Guess the Baby Food: Blindfolded guests taste and guess different baby foods.

·        Baby Bingo: Guests mark off items on their bingo cards as gifts are opened.

·        Diaper Raffle: Guests bring a pack of diapers for a chance to win a prize.

·        The Price Is Right: Guess the prices of baby items, and the closest guesses win.

9.     Enjoy the Event: Relax, have fun, and celebrate the mom-to-be and new arrival! Remember, a successful baby shower is about celebrating the mom-to-be and creating lasting memories. Enjoy the process, and don’t hesitate to seek inspiration from professional event planners like Pepe Events! 🎉👶🎈

For more Ideas, please visit

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